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Title
Text copied to clipboard!Payroll Clerk
Description
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We are looking for a meticulous and detail-oriented Payroll Clerk to join our Finance and Accounting team. The ideal candidate will be responsible for ensuring accurate and timely processing of employee payroll, maintaining payroll records, and providing exceptional customer service to employees regarding payroll inquiries. This role requires a strong understanding of payroll processes, tax regulations, and compliance requirements. The Payroll Clerk will collaborate with various departments to gather necessary information, resolve discrepancies, and ensure that all payroll transactions are processed efficiently. The successful candidate will have excellent organizational skills, the ability to handle sensitive information with confidentiality, and a commitment to accuracy. This position offers an opportunity to work in a dynamic environment where attention to detail and a proactive approach are highly valued. If you have a passion for numbers, a keen eye for detail, and a desire to contribute to a well-functioning payroll system, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Process and manage bi-weekly or monthly payroll for all employees.
- Ensure accurate calculation of wages, overtime, and deductions.
- Maintain and update employee payroll records.
- Verify timesheets and attendance records.
- Handle payroll discrepancies and resolve issues promptly.
- Prepare and distribute payroll reports to management.
- Ensure compliance with federal, state, and local payroll regulations.
- Coordinate with HR to ensure accurate employee data.
- Process new hires, terminations, and changes in payroll status.
- Respond to employee inquiries regarding payroll matters.
- Prepare and file payroll tax returns.
- Assist with year-end payroll processes and reporting.
- Maintain confidentiality of payroll information.
- Stay updated on changes in payroll laws and regulations.
- Assist in audits related to payroll.
- Collaborate with finance team for budget and forecasting purposes.
- Ensure proper documentation and record-keeping.
- Provide support during payroll system upgrades or changes.
- Generate and distribute W-2 forms to employees.
- Assist in developing and implementing payroll policies and procedures.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree in accounting or related field preferred.
- Proven experience as a Payroll Clerk or in a similar role.
- Strong understanding of payroll processes and regulations.
- Proficiency in payroll software and Microsoft Office Suite.
- Excellent numerical and data entry skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of federal, state, and local payroll tax regulations.
- Experience with payroll tax filings and reporting.
- Ability to resolve payroll discrepancies and issues.
- Strong problem-solving skills.
- Ability to meet deadlines and work under pressure.
- Familiarity with HR and accounting principles.
- Commitment to continuous learning and professional development.
- Ability to adapt to changes in payroll systems and processes.
- Strong customer service orientation.
- Attention to detail and commitment to accuracy.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with payroll processing?
- How do you ensure accuracy in payroll calculations?
- What payroll software are you proficient in?
- How do you handle payroll discrepancies?
- Can you explain your understanding of payroll tax regulations?
- How do you maintain confidentiality of payroll information?
- Describe a time when you had to resolve a payroll issue.
- How do you stay updated on changes in payroll laws?
- What steps do you take to ensure timely payroll processing?
- How do you handle employee inquiries regarding payroll?
- Can you describe your experience with year-end payroll reporting?
- How do you manage your time to meet payroll deadlines?
- What is your approach to handling sensitive employee data?
- Describe your experience with payroll audits.
- How do you collaborate with HR and finance teams?
- What strategies do you use to improve payroll processes?
- Can you provide an example of a challenging payroll situation you resolved?
- How do you ensure compliance with payroll regulations?
- What motivates you to work in payroll?
- How do you handle high-pressure situations during payroll processing?
